Scheduling Setup and Google Calendar Integration
Access your WordPress Profile
To begin, login to the WordPress profile. On this page, you can view basic info about your account, update preferences, and configure consultation appointment availability.
Setup Assigned Products and Baseline Availability
Below the availability, you’ll find “Assigned Products”. This links your WordPress profile to any bookable products. In the case of Agronomy365, there is only one bookable product: Expert Consultation. Ensure that this product in assigned to your profile, otherwise clients won’t be able to book any appointments with you.
Availability Example: MWF Afternoons
Here is an availability schedule consisting of afternoons (2-4 PM) on Mondays, Wednesdays, and Fridays.
Availability Example: Vacation Week
Here is the previous example but with a week of vacation added to ensure no appointments are booked for a given period of time. Note how the “Date range” line (the entry that denotes time out of office) has “Available” set to “No”.
Connect with Google Calendar Integration
Above the “Staff details” section of your profile page, you’ll see a small section labeled “Google Calendar Sync”. If you plan to use Google Calendar to manage your booking appointments (which is recommended), you’ll to connect the Agronomy365 to your Google account. Press the “Connect with Google” button to get started.
Create New Calendar for Appointments
Select New Calendar in WordPress Profile
Example: Setup Busy Time on Calendar
Example: Booked Appointments Appear on Calendar
We can see this confirmed when trying to book an appointment for the busy day: the two hours between 12:00 PM and 2:00 PM are unavailable for booking (left image). Instead, I’ll book an appointment that starts at 2:00 PM. Once booked and paid, the appointment will be visible from our google calendar. We’ll also receive an email informing us that someone booked this slot (right image).
We can also view appointments that have booked within the WordPress’ builtin booking calendar. Clicking on the appointment shows more detailed information about the client who made the purchase: full name, phone number, and email address.
Sync Google and Outlook Calendars
- Go to the Outlook Office website.
- Sign in.
- Setting at the top right hand corner.
- View all Outlook Settings.
- Select the Calendar Setting.
- Click Shared Calendars.
- Then Publish a Calendar.
- Choose which Calendar from Outlook you want to share.
- Select Permission.
- Can view all details select.
- Select Publish. (Click on the ICS link, not the html link.)
- Then go to Google Calendar.
- Add Other Calendars.
- Hit the plus (+) button.
- Paste the ICS link into the Google Calendar.
- You will need to select to have that Outlook Calendar brought into that Google Calendar. On the lefthand side, you’ll need to select that Outlook Calendar.